This is to inform you that, in accordance with Articles 12 and 13 of the EU Regulation 2016/679 on the "Protection of individuals with regard to the processing of personal data and on the free movement of such data" and ss.mm.ii. (hereinafter, "Regulation"), in the context of the training activity provided by the Human Technopole Foundation, hereinafter, "HT", the latter handles a series of personal data relating to your person. The personal data that you provide when enrolling for the course "Deep Learning for Microscopy Image Analysis (DL4MIA), 2023" [full-remote] shall be processed by the HT in compliance with the aforesaid Regulation and with the methods set forth in the information notice below.
1. Identity and contact details of the Data Controller
The Data Controller of your personal data is Fondazione Human Technopole, based in Viale Rita Levi-Montalcini, 1 - 20157 Milan (MI), Italy, Tel. +39/02-30247001, e-mail: gdpr@fht.org
2. Identity and contact details of the Data Protection Officer
The Human Technopole Foundation's Data Protection Officer (DPO) can be reached at the following e-mail address: dpo@fht.org
3. Purpose and legal basis of processing
The personal data you provide will be processed by HT to enable the selection and participation of candidates in the event “Deep Learning for Microscopy Image Analysis (DL4MIA), 2023". In particular, your personal data will be processed for:
A) Acquire the data necessary for the selection of candidates;
B) Evaluation of the candidates' profile in relation to the content of the event;
C) Participation of selected candidates in the event;
D) Course management and organisational purposes (e.g. sending logistical information and/or certificates, if any);
E) Fulfilment of legal, fiscal and administrative obligations related to the event (e.g. invoicing activities);
F) Informing applicants about other similar initiatives organised by the Controller.
The legal basis of the processing operations referred to in points A), B), C) and D) consists in the necessity of the Controller to comply with the data subject's request to participate in the event (relevant under Article 6(1)(b) of the Regulation).The legal basis for the processing operations referred to under E) is the fulfilment of a legal obligation (Article 6(1)(c) of the Regulation).
The legal basis of the processing operations referred to under F) is the legitimate interest of the Controller (Article 6(1)(f) of the Regulation).
4. Nature of data processed
Within the scope of the registration procedures, HT may process the following categories of data relating to your person: common personal data (such as first name, last name, home institution, course of studies, country and city of origin, the participant's e-mail address and gender), tax code, e-mail and PEC address, residential address, telephone number, employer/employing body, data required for billing purposes. Should the participant be willing to state his/her gender in the subscription form, HT will aggregate such piece of information as soon as received it to produce internal statistical analyses aimed at improving inclusivity in the events organised by the Foundation. Once aggregated, the data concerning gender will be fully anonymised and HT will no longer be able to re-identify the data subjects.
5. Method of Treatment
Your data will be processed by means of computer and paper media, observing data protection regulations, including those related to data security.
6. Categories of recipients of personal data
Personal data will be processed by the Data Controller, by personnel authorised to process them or by persons specifically appointed as Data Processors. At any time, the data subject may ask the Data Controller for the full list of the appointed Data Processors involved in the processing of data for the purposes set out in this statement. Finally, HT's obligation to communicate the data to the Judicial Authority, whenever a specific request in this regard is made, remains unaffected.
7. Data Retention
The storage of your personal data will take place in compliance with the security measures adopted by HT with regard to data protection. The personal data of those selected to participate will be retained for the purposes set out in point 3 for the duration of the relationship and for 10 years after the invoice is issued. Only the contact data of all those who have submitted an application will be kept until a request for deletion is made in order to be able to inform about other similar initiatives organised by the Controller. HT will aggregate gender data as soon as they will be collected.
8. Rights of the data subject
You may exercise your rights under Article 13(b) and Articles 15 et seq. of the Regulation at any time by contacting the Data Controller at the contact details given in point 1 of this notice.
In particular, as a data subject, you may request:
1. access to your personal data, in accordance with Article 15 of the Regulation;
2. rectification of your personal data, in accordance with Article 16 of the Regulation;
3. the deletion of your personal data ('right to be forgotten'), in accordance with Article 17 of the Regulation;
4. the restriction of the processing of your personal data, in accordance with Article 18 of the Regulation.
5. the portability of your personal data, in accordance with Article 20 of the Regulation. Lastly, we inform you that you may object to the processing of your data at any time, pursuant to Article 21 of the Regulation, if one of the situations provided for in Article 6(1)(e) and (f) of the Regulation applies.
9. Complaint to the Control Authority
Finally, in accordance with Article 77 of the Regulation, we remind you that you have the right to lodge a complaint with the Supervisory Authority (Garante per la Protezione dei dati personali) if you consider that the processing concerning you violates the provisions of the Regulation.
10. Existence of automated decision-making processes in processing
It is specified that the processing of the above data does NOT involve any kind of automated decision-making process, within the meaning of Article 22 of the Regulation.